Gordon Network File Storage Information

 OneDrive Logo

Preferred Storage Solution 

For years, Gordon State College faculty, staff and students have utilized the "H: Drive" to store their files securely. The "H: Drive" offered many benefits over local storage because it is backed up nightly and can be accessed from any networked PC on campus. This, along with its alloted 50mb of storage, was also one of it's limitations.  

Your "H: Drive" can still be accessed and utilized, however, Microsoft OneDrive is now a much more versatile storage solution.

OneDrive benefits over "H: Drive"

  1. Access anywhere / anytime  -  OneDrive is designed to provide users immediate access to their data no matter where they are, on any device. For instance, a user might start editing an MS Office document on their desktop at work, view it on their mobile device as they commute home, and seamlessly resume working on it from their MacBook that evening.

  2. Strong Security - With world-class data centers boasting state of the art security, you can be sure that your data is secure. Microsoft uses strong encryption to protect your data both during transit and at rest.

  3. Easy File Sharing - Sharing a file is simple with OneDrive. Users can share files simply by right-clicking on a file and specifying an email address to share with. It is a more secure and efficient form of sharing as compared with email attachments and is not restricted by the same size limitations, etc.

  4. Storage Space - Instead of 50mb of storage, each person is alloted many gigs of storage.

 

Where is OneDrive and how do I access it?

Open File Explorer (yellow folder) on your desktop. At the top left of the window, you will see Home. Right below it you will see a blue cloud, followed by your name. That is your OneDrive. Use it just as you would for your "H: Drive".

How do I access it from remote locations?

Go to OFFICE.COM and log in with your Gordon Account. Select APPS from the left side menu. Select OneDrive from the resulting apps. All of your files should now appear.

What if I want to use my "H: Drive" instead?

You do not have to use OneDrive, or you can use both. Just keep in mind the limitations the "H: Drive" will have in comparison.

Every Gordon account has access to file storage on a Server through our computer network called the "H:" drive. Your network drive (H:) will be accessible to you from any networked computer on campus or from off-campus via FTP Over SSL (see FTP Instructions). NOTE: NEVER SAVE IMPORTANT FILES TO THE LOCAL C: DRIVE ON A GORDON COMPUTER.

How do I save files to my "H:" drive

  1. Create a Word document, PowerPoint Presentation, or any other type of file that will need to be saved.
  2. Click the File menu within the program you are working in (In Office 2007, click the Microsoft Office Button Office button at the top left of the screen. )
  3. Click Save As

  4. Click the pull down menu of the Save in box.

    Screenshot of H: drive in save as dialog box
  5. Click on your network drive also known as your "H:" drive. Your network drive should look similar to username on hawk\~_home' (H:).
  6. Once your network drive is selected, click in File Name box
  7. Type in a name for the file
  8. Press Save
  9. The document (file) is now saved to your network drive

How do I open a file from my "H:" drive

To open the file for revision from a Gordon networked computer:

  1. From the Start Menu on your PC >> click on My Computer
  2. Double-click on your 'Hawk' (H:) network drive
  3. Double-click on the file you would like to open.

Screenshot of H: drive under My Computer