Disclaimer
The Gordon State College Financial Aid Office reserves the right to review and cancel awards at any time if you fail to meet the requirements of the Satisfactory Academic Progress Policy or because of changes in your financial or academic status, academic program, resident status, enrollment status, etc. All student financial aid awards are contingent on the availability of funds.
Retroactive Aid
If the semester(s) for which you are requesting aid has ended AND you are no longer enrolled, you will usually not be eligible for a retroactive aid award. If you are in Verification when the semester ends, you MAY be eligible when Verification is complete.
Loans & Enrollment Status
If you receive a student loan, you must maintain at least half time enrollment (6 credits) at all times. Dropping below half time enrollment at any time may result in subsequent loan disbursements being canceled. If you later re-enroll at least half time, you must contact us to confirm your loan status.
Dropping Courses vs. Withdrawing
Dropping a class during the official Drop/Add period at the beginning of a term will result in a review of your aid eligibility for that term. Dropped semester hours do not count toward HOPE eligibility or Satisfactory Academic Progress standards. No grades are posted for dropped hours. However, hours from which you withdraw or are withdrawn will be considered as enrolled and attempted hours for purposes of determining HOPE eligibility and the quantitative portion of the Satisfactory Academic Progress standards (occurring after the Drop/Add period). Withdrawing from a course results in a grade of W or WF which will appear on your official Gordon State College academic transcript.
Incomplete Grades
When a grade of incomplete is replaced with a final grade your eligibility for the HOPE Scholarship and/or other aid will be reviewed. This may result in a request for repayment of aid already received and/or cancellation of future aid. Also, please read the Satisfactory Academic Progress Policy for additional information regarding the potential adverse impact of incomplete grades on financial aid eligibility.
Fee Payment & Aid Disbursements
The Gordon State College Business Office publishes information regarding your student account, payment deadlines, and aid disbursement. If you pre-register for classes, please note the payment deadlines that are published in the schedule of classes as well as on the Gordon State College web site. Failure to pay by the deadline will result in your schedule being canceled.
If all aid eligibility requirements have been met, aid is disbursed on a date that is designated by the Gordon State College Business Office for students who are registered for the required number of hours and have no flags or holds on their records. Refunds are issued to students no sooner than fourteen days from the first day of class.
Outside Sources of Aid
You must report any aid you receive or expect to receive from an outside source to the Gordon State College Financial Aid Office regardless of when you receive notification of the award. This includes scholarships, grants, loans, VA education benefits, and assistantships or fee waivers. The receipt of such aid may result in a reduction, cancellation, and/or repayment of your award(s).
Study Abroad
Students regularly enrolled in a degree program who enroll in a Study Abroad program and have completed the proper forms could be eligible for financial aid. Contact the Gordon State College Financial Aid Office for additional information on these programs. Since Study Abroad grades are generally not posted by the end of the enrolled semester, your Standards of Academic Progress can be adversely affected resulting in loss of financial aid eligibility until the Registrar receives the grades and we are able to reconsider your Academic Progress.
Employee Tuition Remission
Amounts received under the Board of Regents' Employee Tuition Remission and Reimbursement Policy are considered when determining aid eligibility and can result in the reduction of student financial aid already awarded.
Fee Waiver
If you receive an in-state and/or an out-of-state fee waiver after a semester begins, you may be required to repay aid already disbursed in order to reduce or eliminate an over-award. We must consider any fee waiver(s) you receive when determining your eligibility for other types of student financial aid.
FSEOG Award Policy
Federal SEOG funds are awarded to only those students who are eligible based on having a 0 SAI and eligible for the Pell Grant. They must meet all other criterion for eligibility. Due to funding levels for the FSEOG, Gordon State awards these funds to students with 0 EFCs. Gordon State awards all students as if they will be full time. For those students who enroll less than full time and at least half time are eligible to continue to receive the funds. Both dependent and independent students qualify for funds. Funds are awarded on a priority order by the filing date.
If there are funds to award after packaging and after cancellation of awards due to nonattendance or failure to make satisfactory progress, funds are redistributed based on filing date of eligible students who have 0 EFCs.
All other aid types are awarded according to federal, state, and institutional policy.
Award Terms and Conditions
Your acceptance of financial aid indicates that you have read and understand all related terms and conditions of your award:
You must be a United States citizen or an eligible non-citizen. Eligible non-citizens may be required to present current, up-to-date, and valid U.S. Citizenship and Immigration Services (USCIS-formerly Immigration and Naturalization Service or INS) I-551 or I-94 forms in person to the Office of Student Financial Aid (OFSA) to document their eligibility for federal aid. Students who are in the US on F1, J1, J2 visas, and G series visas are NOT eligible for federal or state financial aid.
You understand that any federal funds received during the award period(s) covered by this award will be used solely for expenses related to your attendance at Gordon State College.
Your initial financial aid awards are based on full-time enrollment. Less than full-time enrollment will result in the proration of federal and state grants.
You must be enrolled as a regular student at least half-time to receive aid. Exceptions to this requirement are Federal Pell Grants and HOPE/Zell Scholarships, which are available to less than half-time students. For half-time enrollment, students must be enrolled for at least six credit hours.
All students (full time and part time) who wish to qualify for financial aid while attending Gordon State College must meet certain standards of Satisfactory Academic Progress (SAP). For the complete SAP policy and appeals procedures, please check the Financial Aid Office (FAO) webpage at www.gordonstate.edu/FinancialAid/home.
If you withdraw from all of your classes during the semester, federal law requires that any "unearned" financial aid be returned to the federal government. Therefore, if you withdraw or you do not earn any hours during the semester, you may be required to repay all or a portion of the aid received, based on the length of your enrollment.
You are responsible for repaying your loans - acceptance of any loan carries a serious legal and financial obligation. Failure to meet this obligation may adversely affect your credit.
If you do not wish to use a student loan, you may decline it. If you borrow the maximum annual federal loan amount available to you during the school year, you will not be able to use a student loan during the following summer. Summer financial aid is very limited. If you receive a student refund of financial aid during the academic-year and plan to enroll during the summer sessions, you should plan to save some of the funds from your student refund to help you pay for your future summer tuition charges.
You are responsible for reporting changes in your financial status. If you receive additional funds or financial support from any source, you are required to report this to the FAO. Adjustments to your financial aid package may occur as a result of these additional funds because the FAO is required by law to consider all sources of aid when determining your eligibility for federal student aid funds.
If required, you are to provide any additional documentation, verification, corrections and/or new information to the FAO which may be used to determine your eligibility for financial aid.
You are responsible for repaying any assistance received as a result of providing incorrect information to the College. Intentionally misreporting information on forms for federal aid is a violation of the law and is considered a criminal offense subject to penalties under the United States Criminal Code.
You understand that the FAO receives academic information at the end of each term. If all grades are not passing (F, W, WF, I, U, IP or V), all professors confirm your attendance by providing the FAO with the last day of your participation or attendance. If the FAO does not receive this information by the 15 day deadline, ALL of your federal funding may be returned to the particular programs. If the professors confirm attendance but no specific date is given, we will prorate your financial aid based on the midpoint of the term. If you were paid a Pell grant on a full-time enrollment and you are not able to confirm attendance in all courses, your aid will be adjusted to the amount of the credits confirmed and the calculation will be based on the last date of attendance for the confirmed classes.
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