Human Resources Forms

Most of the resources below are available in PDF format, which requires Adobe Acrobat Reader. Instructions for downloading and installing the Adobe Reader are available on the Adobe web site . Click here for instructions on how to fill in form fields on-screen in Adobe using the Typewriter tool.

IMPORTANT: To keep the digital signature functionality, you must right click on form and save target as download.

Forms

• ADA: Accommodation Request Form
• Address and Name Change Form
• Compensated Outside Activities Policy Form
• Computer Access Form - New Employee
• Computer Access Form - Employee Termination Checklist
• Dual Appointment Agreement Form
• Education Incentive Application
• Employee Handbook Acknowledgement Form
• Exception Time Adjustments
• G-4 State Withholding Certificate
• W-4 Federal Withholding (IRS Web Site)
• Flextime Agreement
• Paid Parental Leave Request
• Shared Sick Leave Enrollment Form
• Staff and Faculty Emergency Fund Request
• Well-Being Release Time Form

• Telework Forms
  • Telework Request Success Plan
  • Workspace Self-Certification & Safety Guidelines Checklist
  • Telework Agreement (revised 6/2021)

Personnel Action Forms

The below files should be accessed using Internet Explorer.

• Instructions for Creating your Digital Signature (pdf)
• Position Recruitment Authorization (pdf)
  • Position Recruitment Authorization Instructions (pdf)

• Student Personnel Action Form(pdf) - Use when hiring student assistants and federal work study employees. 
  • Student Personnel Action Instructions (pdf)
• OneUSG Personnel Form (pdf) - Use when action is required in OneUSG system such as hire, rehire, promotion, demotion, transfer, reclassification or education incentive. This form takes the place of both the PAF and the Employment Offer Worksheet.
  • OneUSG Personnel Form Instructions (pdf)
• Supplemental Compensation Authorization Form (pdf) - Use this form for a temporary change in salary for a specific period of time such as faculty/staff stipend or interim compensation. This takes the place of the pay adjustment PAF and MOU if appropriate. 
  
  • Supplemental Compensation Authorization Instructions (pdf)

Performance Management Forms

Staff

Performance reviews are conducted annually. We are transitioning to ePerformance - performance evaluation system in OneUSG.  Stay tuned for more information.

Faculty

Performance reviews are conducted annually. The performance review period is for January 1 - December 31 of the previous year.

• Self Evaluation Form (pdf)
• Classroom Visitation Appraisal (pdf)
• Evaluation of Faculty by Department Head (MS Word)
• Evaluation Scale (pdf)

Senior Administration

• Performance Assessment - Cabinet (pdf)
• Performance Assessment - Academic Affairs Administrators (pdf)
• Performance Assessment Discussion - Academic Affairs Administrators (pdf)

New Hire paperwork for Student Workers:

• Personal Data Sheet
• Security Questionnaire (the second page will need to be notarized. That can be done in Human Resources)
• W4 (Federal Taxes)
• G4 (State Taxes)
• Direct Deposit Authorization
• I-9
• Student Handbook Acknowledgement
• Federal Work Study Agreement (if this is a FWS position)
• Drug Free Policy
• Confidentiality Agreement

*Please note that when you truen this paperwork to Human Resources, you will need to bring in your social security card, driver's license and a voided check (for direct deposit).

*If you have been hired as a Community Assistant in Residence Life, you will only need to fill out the I-9 form, the personal data sheet and bring in your social secuirty card and driver's license.